Special Collections/University Archives: Documenting Student Organizations

Your student organization is an important part of campus life at Bucknell University. The records or information your organization or club creates, such as minutes, correspondence, and promotional material, contributes greatly toward documenting and preserving the history of your organization.

Special Collections/University Archives is responsible for collecting, preserving, and providing access to the University's institutional records. To ensure all aspects of the University's history are documented and made available to future researchers, we encourage your participation by transferring your organization's records or documents to the university archives collection. This guide is intended to inform and guide you through the process. 

Physical records

Contact scua@bucknell.edu for instructions about transferring physical (i.e. paper) records to Special Collections/University Archives.

Digital records

The following guidelines will help prepare digital content for transfer to Special Collections/University Archives.

- Create a new folder and add files for transfer.

- If  the files were created in Google Drive (Google Docs, Sheets, Forms), download them with an assigned file format, such as a PDF (.pdf) or an Open Document format (.odf) before transfer. 

- Navigate to the transfer form. Select the ‘Add files’ button and navigate to the location of the files to be transferred. The form will accept a maximum of 10 files totaling 10GB in size. Select submit to transfer files.      

- Transfer additional files by submitting another form.